#104388 Project Coordinator

San Diego, CA, USA
Jun 26, 2020
Jul 26, 2020
Contract Type
Full Time
#104388 Project Coordinator

Extended Review Date: Mon 6/29/2020

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This position will remain open until a successful candidate has been identified.

UCSD Layoff from Career Appointment: Apply by 05/04/2020 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 05/13/2020. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The California Smokers' Helpline (Helpline), also known as 1-800-N0-BUTTS, is a statewide counseling service operated through UCSD Moores Cancer Center. The Helpline was established in 1992 and currently provides telephone-based cessation counseling in English and Spanish for all California residents, and through the Asian Smokers' Quitline, counseling in Chinese (Mandarin and Cantonese), Korean, and Vietnamese for the whole country (N=30,000 enrollees/year). The Helpline also conducts high-caliber intervention research as well as population studies. The Helpline is funded to conduct two large and ongoing surveys in California: the California Student Tobacco Survey (CSTS) and the survey to evaluate California's TUPE (Tobacco Use Prevention Education) program. The Helpline currently has grants and contract in excess of $10 million annually.

The Helpline became the first in the nation to offer free, telephone-based services for tobacco users wanting to quit. The Helpline has served as a model for similar services that are now available in all 50 states. Since its inception, the Helpline has provided free, personalized and confidential services to Californians from diverse communities throughout the state. The Helpline also provides training and technical assistance to a wide variety of organizations throughout California to increase their capacity in tobacco cessation, including health professionals working in tobacco control, public health, health education, behavioral health, health care, and health system administration.

The Helpline is renowned for its quality intervention research that has consisted of large randomized trials testing various counseling protocols designed to help smokers quit. These trials have repeatedly proven the effectiveness of the standard telephone counseling protocol as well as more targeted protocols such as for pregnant smokers, teens, and Asian-language speakers. The Helpline has also been the setting for conducting research on novel interventions such as using financial incentives to increase counseling adherence among low-income smokers, helping smokers quit through intervention with non-smokers, or determining the role of nicotine replacement therapy in helping smokers quit smoking. The Helpline is expanding its intervention model to include vaping cessation protocols for adults and teens as well as internet and technology-based protocols like texting, chat, mobile applications and online videos.

Under general direction of the Principal Investigator, the Project Coordinator will be responsible for managing one or more complex, medium to large extramurally funded projects for the CA Smoker's Helpline, working independently on the development, execution and overall management of the project(s). The Project Coordinator will work closely with investigators to manage the operations of a statewide project. The coordinator will manage the development of the new intervention protocol, which will be designed specifically for this project. The protocol will be developed by gathering experts within the CA Smokers' Helpline and integrating new research literature related to the current topic. The Project Coordinator will manage the daily operation of the project: taking charge of communication between the program and participating agencies or institutions, managing the workflow of project staff, and ensuring all project goals are met and on schedule. The position will also serve as the main contact between the project and the parent grant for the project.


+ Graduate Degree (PhD preferred) in public health, psychology, education, or related field with extensive theoretical knowledge of behavior change as it relates social norms.

+ Strong demonstrated practical knowledge and experience in developing, implementing, and managing behavioral research.

+ Experience in project development and coordination, strategic planning, grant writing and development. Ability to contribute important original ideas pertaining to the planning, development, modification, and execution of new research studies and ancillary studies that build on existing work.

+ Excellent written (using correct English grammar, spelling, and punctuation), verbal and interpersonal communication skills including tact, diplomacy, and flexibility to work effectively with co-workers, supervisor, investigators at other sites, study participants, local university administrators, and UCSD and regulatory personnel.

+ Thorough knowledge of and experience with IRB regulations, Human Subjects Rights and informed consent procedures.

+ Demonstrated extensive experience in research protocol start up procedures. Advanced knowledge of experimental protocols, data gathering, protocol design and evaluation.

+ Demonstrated experience in providing work direction and maintaining an efficient project team.

+ Proven ability to facilitate meetings. Strong demonstrated experience in planning meetings and decision making.

+ Advanced computer skills including knowledge of PC software such as Word and Excel to produce manuscripts, reports, correspondence, graphs, and spreadsheets to generate, track, and analyze required data. Ability to navigate and utilize email systems and the internet to conduct searches, etc.

+ Proven ability to work independently, accurately with attention to detail, maintain confidentiality, and function effectively under deadline pressures to fulfill assignments on schedule. Excellent organizational skills.


+ Advanced practical knowledge and experience in the development of programmatic and/or clinical intervention related to tobacco control.

+ Demonstrated knowledge of tobacco control.

+ Knowledge of wireless technology applications as persuasive devices in behavior change.


+ Employment is subject to a criminal background check.

+ Occasional evenings and weekends, or university holidays may be required.

+ Must be available to travel nationally several times per year.

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UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Payroll Title:




Salary Range

Commensurate with Experience


Greenwich Drive

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RX Contract

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Work Schedule:

Days, 8 hrs/day, Mon-Fri

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.