Digitisation and Digital Engagement Manager

Edinburgh, UK
Jun 30, 2020
Jul 30, 2020
Contract Type
Full Time
Job Type
This is a great opportunity to join the University of Edinburgh to manage, lead and develop our digitisation service. You will explore new ways of increasing the proportion of the University's Collections available online, manage outsourcing of digitisation, specialist in-house photography, and scanning/rapid digitisation work.

The University has growing demand driving the transformation of analogue collections into digital collections in order to support research, teaching and, in particular, digital scholarship which makes this a fantastic opportunity to join the Digital Library team.

This role will give an experienced manager the opportunity to shape and build the University's digitisation services, working with a wide range of collections making them accessible online, with potential further growth of the service to support the Edinburgh Citydeal.
You will manage 4+ staff, set targets, monitor progress, and oversee multiple simultaneous digitisation projects. Your management skills will ensure you have a motivated and effective team, providing them with good support, and your knowledge of both specialist digitisation as well as mass digitisation workflows and a belief in continuous improvement will ensure that the service is delivered in an efficient manner.

This post is offered on a full time and open-ended basis.
Salary: (£41,526 - £49,553)
Closing date: 24 July 2020 at 5pm (GMT).
Interviews: w/c 10th August or 17th August 2020

1. Job Details
Job title: Digitsation and Digital Engagement Manager
Support Department: Information Services, Library and University Collections
Unit: Digital Library
Line manager: Head of Digital Library

2. Job Purpose

• To lead and co-ordinate the delivery of digitisation services on behalf of University of Edinburgh Library and University Collections and support the digitisation of other materials as required for teaching and research. To oversee both standard digitisation and large scale collections digitisation to enable the University of Edinburgh to create and deliver a rich variety of digitised content in support of its Digitisation Strategy.
• To explore ways in which the wider university can engage with and use digital collections.

Delivering these goals will involve technical digitisation leadership, staff management, work planning and scheduling, reporting and continuous improvement of digitisation services as well as an ability to engage users with digital collections including how these can enrich scholarship and learning, and communicating what digitisation of collections requires.

3. Main Responsibilities

• Managing and directing digitisation projects of varying sizes and involving a variety of formats eg text, photography, film, sound etc to deliver the Library's digitisation programme while ensuring that the Library's standards for conservation, metadata and rights are followed. Devising and documenting business models, reviewing and quality assuring work and directing day to day work of staff. (Approx. 30% of time)
• Developing and project managing digitisation projects including developing workflows, setting requirements for systems, carrying out procurement and dealing with vendors as required and ensuring that budgets, project budgets and resources are well managed including recruiting and organising training for temporary project staff as required. (Approx. 20% of time)
• Interacting and engaging with stakeholders across the university to identify collections for digitisation and providing advice and guidance on digitisation approaches, costing potential digitisation projects as well as promoting how digitised collections can be used in teaching, research and digital scholarship. Promoting the digitised University of Edinburgh Collections and services to a wide range of users. (Approx. 25 % of time)
• Leading and directing the Digitisation and Digital Engagement Team, as line manager to the other team members and working collaboratively with other teams. (Approx. 15% of time)
• Representing the University of Edinburgh within the national and international communities in order to remain up to date with best practice, professional and marketplace trends worldwide, and to increase the knowledge of the University's work to the benefit of our experience to the wider profession and enable the University to continue to deliver best practice and innovate (Approx 10% of time)

4. Planning and Organising

The postholder will:
  • Lead on ensuring that the team's operational plan, service developments and continuous improvement and technological innovation are delivered on across all digitisation services and projects within the team.
  • Set standards and targets for the team to achieve across projects and service delivery making sure that service standards are met.
  • Ensure that the digital content created is well managed and that appropriate digital preservation is undertaken.
  • Look for ways in which digital content can be used by different audiences working with students, academics and researchers across the university and external partners
  • Scope, plan, resource and review how project digitisation, digital techniques and digital content can be created most effectively to meet the outputs and targets required.
  • Planning, scheduling, co-ordinating and reporting on programmes, projects and service delivery for Digitisation and Digital Engagement.
  • The post holder will work with others to ensure that the services which the team provides to other teams and sections are delivering what is required.
  • Communicate widely through appropriate channels the work that the team undertakes to ensure take up of services.

  • 5. Problem Solving
  • The post holder will work in collaboration with relevant senior staff both within the Digital Library team, across Library &University Collections and the wider University to help identify collections for digitisation and areas where the Digital Library can support learning, teaching and research through digital content creation.
  • The post holder will identify the best ways to deliver project digitisation on a case by case basis to deliver the digital resources required which may on occasion include outsourcing work.
  • The post holder will identify in collaboration with colleagues how best to use and deliver the digital resources within L&UC including through the uCreate Studio and the Digital Scholarship Centre.
  • The post holder will look at ways in which new technologies can be used within digitisation and digital content creation.

  • 6. Decision Making
  • The post holder will use professional judgement and experience to assess the most effective means of achieving goals.
  • The post holder will be expected to act with a degree of autonomy, while keeping relevant colleagues informed of progress as appropriate.
  • The post holder will be expected to anticipate difficulties, take timely action to overcome obstacles and manage risk.
  • The post holder will lead on the resource scoping and specification for digitisation projects.
  • The post holder will track and identify new technologies which could enhance the work of the Team and develop appropriate business cases to encourage their adoption.

  • 7. Key Contacts/Relationships
  • The post holder will be required to work closely with team members within Library & University Collections, and communicate closely on project and service developments.
  • The post holder will interact regularly with Head of Special Collections and also the Head of Museums (L&UC).
  • The post holder will develop close working links with the Academic Support Librarians and other parts of the University, all members of staff who are essential to communicating the work and scope of the team.
  • The post holder will develop strong internal networks to gain intelligence on the plans and aspirations of key colleagues within L&UC and the wider university.
  • The post holder will develop strong internal links with other technical staff in Information Services as well as external digitisation networks to keep up to speed with best practice and new technology.
  • The post holder will liaise with senior external stakeholders. These will be local, national and worldwide.

  • 8. Knowledge, Skills and Experience Needed for the Job

    • Experience of delivering services and leading digital programmes with an understanding of digitisation, of collections and the requirements of special collections working with databases and metadata for workflows, digital content management and preservation.
    • Experience of using and troubleshooting digitisation/photographic equipment and software.
    • Excellent communication skills, able to adapt your language and style for a wide range of people, situations and media, including delivering training
    • Ability to motivate, lead and develop staff of a mixed range of skills and experience, with an understanding of and commitment to best practice in staff management.
    • Ability to work collaboratively with others and make a positive contribution to a team, taking a creative approach to problem solving, being proactive and using your initiative.
    • Understanding of and commitment to excellent customer service, using feedback and statistical data to inform service developments and priorities.
    • Workload management skills, with a positive and flexible approach to changing priorities, maintaining service and performance standards whilst meeting deadlines.
    • Experience of managing budgets.

    • Experience of delivering large scale digitisation projects.
    • Experience of using and troubleshooting digitisation/photographic equipment and software.
    • Good understanding of the development and application of digital content for Higher Education Institutions.
    • Experience of developing innovative ideas and contributing to strategic planning.
    • Experience of working on externally funded projects is desirable.
    • Experience of budget management and/or costing and pricing.
    • Understanding of current copyright legislation and its application to Higher Education.
    • Understanding of Project Management techniques.

    9. Dimensions and context

    The Digital Library Team is made up of three sections - Digital Library Development and Systems; Makerspace; and Digitisation and Digital Content. These are newly formed teams and the postholder will work with the Head of Digital Library, Digital Library Development and Systems Manager and the Makerspace Manager to deliver digital content, digital scholarship tools and digital innovation to L&UC and the wider University as required.
    The post holder will report to the Head of Digital Library, Library & University Collections but will work across all L&UC sections to ensure the potential of digital collections and digitised content is maximised. The role is newly created, allowing the post-holder to define the way in which the team will work across the division to foster a collaborative, engaging, and innovative working environment in order to align with the strategic aims of L&UC and the University of Edinburgh.

    Application Procedure

    All applicants should apply online by clicking the apply link at the bottom of this page and submitting an up to date CV. The application process is quick and easy to follow, and you will receive email confirmation of safe receipt of your application. The online system allows you to submit a CV and other attachments.

    We anticipate interviews will be held in the weeks commencing 10th and 17th August 2020 .You will be notified by email whether you have been shortlisted for interview or not.

    The closing date is 5pm (GMT) on 24th July 2020

    Eligibility to Work
    In accordance with UK legislation the University of Edinburgh, as an employer, has a legal responsibility to prevent illegal working and therefore must check that all employees are entitled to work in the United Kingdom (UK).
    To do so, the University requires to see original documents evidencing right to work in the UK before commencement of employment and this is normally carried out at interview. Details will be provided in any letter of invitation to interview.

    For further information on eligibility to work please visit our eligibility to work website

    In the circumstances where the vacancy does not meet the UK Visas and Immigration (UKVI) criteria for sponsorship the successful applicant must have the existing right to work in the UK or individual circumstances which enable permission to work to be obtained.

    For further information about whether you require a visa and other visa routes please visit the GOV.UK website

    Conditions of Employment

    Pension Scheme
    This role is grade UE08 and therefore the post holder is automatically included in membership of the Universities Superannuation Scheme (USS), subject to the USS membership criteria, unless they indicate that they choose not to join the Scheme.

    For further information please visit our Pensions website .


    The role is grade UE08 and attracts an annual salary of £41,526 to £49,553 for 35 hours, each week. Salary is paid monthly by direct transfer to your Bank or Building Society account, normally on the 28th of the month. Salaries for part-time staff are calculated on the full-time scales, pro-rata to the Standard Working Week.

    The University reserves the right to vary the candidate information or make no appointment at all. Neither in part, nor in whole does this information form part of any contract between the University and any individual.
    var links = document.querySelectorAll(".targetLink"), i, j, aTags, string; for(i=0; i Digital Library Explores new technologies and digital developments to deliver innovation and new services within the library. Areas of focus are collections discovery, use of new technologies in library focused services, digitisation, and delivers digital scholarship projects and technological support for long-term preservation of digital material both research data and digital collections.   Library & University Collections (L&UC) Library & University Collections Division has an annual turnover of £10m and is supported by 150 staff. It provides over 3.5 million books and 60 kilometres of Special Collections, Museum and Art Collections, along with more than 28,000 e-journals and 300,000 e-books. The collections are made available online and through the recently redeveloped £60m Main Library and nine other library sites. Together, this prestigious collection along with modern library buildings generates 2 million visits per year to the Main Library alone. In addition the Library incorporates highly-regarded services to the public and to the University, such as the Centre for Research Collections and the University Historic Musical Instrument Collection - and gives leadership and oversight for all the University's museums and galleries.

    Please see http://tinyurl.com/cwhwysv for further information on the Library & Collections Division.
      Information Services Group The Information Services Group (ISG) is one of three professional services groups within the University of Edinburgh.
    The group comprises nine distinct directorates and over 700 staff who support the University's students, academics, researchers and colleagues, as well as members of the public, by supplying IT infrastructure, IT services and information security, library services, museums and collections, learning and teaching technologies & services, digital skills training and support, web services, hardware and software management and remote learning capabilities. The Group consists of external units that provide products and services to the wider research and education sectors. The group is also a contributor to, and deliverer of, the University's wider strategy in areas such as digital transformation, data driven innovation and online & distance learning.

      The University of Edinburgh For more than four centuries, our people and their achievements have rewritten history time and again. They've explored space, revolutionised surgery, published era-defining books, paved the way for life-saving medical breakthroughs and introduced to the world many inventions, discoveries and ideas from penicillin to Dolly the sheep. We have believed that anything is possible, we still do.
    The latest Research Excellence Framework highlighted our place at the forefront of international research. This adds to our international reputation for the quality of our teaching and our student experience excellence. The University is proud of its success with online teaching initiatives, with 2550 students currently studying its online distance learning postgraduate programmes, and a total to date of more than 2 million enrolments for Edinburgh MOOCs.

    As a member of staff, you will be part of one of the world's leading universities, with 20 Schools spread over 3 Colleges that offer more than 1600 undergraduate and 600 postgraduate programmes to over 41,000 students each year. Professional services are critical to this success as well as our world-class teaching, research and student facilities. In fact, we are one of the top employers in Edinburgh, with over 14,500 people spread across a wide range of academic and supporting roles.

    As a world-changing, world-leading university, we offer an exciting, positive, creative, challenging and rewarding place to work. We give you support, nurture your talent, develop and reward success and integrate academic, professional and personal career goals, as well as give your career the benefit of a great and distinguished reputation. In addition, our employees benefit from a competitive reward package and a wide range of staff benefits, which include generous holiday entitlement, a defined benefits pension scheme, staff discounts and much more. Access our staff benefits page for further information and use our reward calculator to find out the total value of pay and benefits provided.

    The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality. The University has a range of initiatives to support a family friendly working environment, including flexible working and childcare vouchers. See our University Initiatives website for further information.

    University Family Friendly Initiatives

    Equality Networks:

    Staff Pride Network for LGBT+ colleagues and allies
    Disabled Staff Network

    The University of Edinburgh is a charitable body, registered in Scotland, with registration number SC005336.