Faculty Affairs and Program Coordinator

Boulder, CO, USA
Dec 06, 2017
Jan 01, 2018
Contract Type
Full Time
Job Type
*/Job Summary:/*

The Division of Biochemistry is now accepting applications for a Program Manager who will help the division transition to an independent Department. The individual in this position will have primary responsibility for oversight and policy related to faculty affairs and departmental operations including curriculum support and, eventually, human resources.

The Division of Biochemistry has approximately 20 faculty members, 75 research faculty and more than 60 graduate students. The Division has yearly expenditures of approximately $5 million dollars. We are housed in the new, state of the art Jennie Smoly Caruthers Biotechnology Building located on East Campus, designed to facilitate collaborations between scientists and students from multiple disciplines to address critical challenges in the biosciences. https://jscbb.colorado.edu/

*/Who we are:/*

The Biochemistry Division is internationally recognized for its research and education. As part of a commitment to continuing this tradition of excellence, the Biochemistry Division offers undergraduate and graduate degrees, and integrates opportunities for cutting-edge creative research and study across a wide range of areas including biochemistry, molecular biophysics, signaling and cellular regulation, nucleic acid biochemistry and biology, and chemical biology.**

*/What your key responsibilities will be:/*

/Departmental Startup/

Lead the development of the overall Department bylaws that include describing: election, term, rights and duties of the Chair Standing committees and their roles.

* Rules and procedures to define the role of the faculty, its composition and their rights and responsibilities.

* Standard operating procedures to define faculty meeting quorum, votes etc.

* Standard rules and procedures for tenured and tenure track faculty (re)appointment, promotion and tenure, including description of promotion criteria.

* Standard rules and procedures for Attendant rank faculty (re)appointment.

* Standard rules and procedures for Research faculty (re)appointment.

* Standard rules and procedures for Adjoint faculty (re)appointment.

* Develop workflow for course approval and monitoring.

* Develop Standard Operating Procedure (SOP) for new faculty recruitment.

* Develop Desk Manual for Faculty Affairs procedures.

* Develop SOPs for graduation ceremony and other reoccurring events.

/Faculty Affairs/

* Manage tenured and tenure track (TTT) faculty dossiers for promotion and tenure.

* Develop and maintain database of TTT faculty appointments, promotion, evaluations, sabbaticals, and leaves.

* Manage Faculty Course Questionnaires (FCQs), coordinating their filing for merit and promotion evaluation.

* Manage (re)appointments of Research Professors, Instructors, Lab coordinator, Lecturers.

* Manage TTT Faculty summer salaries, which entails collecting the funding information from each faculty and coordinating with the College of Arts and Sciences a timely payroll setup.

* Manage the faculty recruitment process which includes collaborating with the College of Arts and Sciences Faculty Affairs Manager regarding the job posting/advertisement, required position paperwork, collection of application materials for further review by the search committee, and interview coordination.

* Coordinate Faculty Merit Evaluation: this includes assembling individual faculty files containing data from the annual FERPA, FCQs from courses taught and faculty statements, for review by the Merit Evaluation Committee; preparing the annual Merit Evaluation Forms for each faculty required by the college.

/Program Management/

* Manage and coordinate with the Advancement Office all fundraising activities for Biochemistry.

* Lead coordination of special projects such as ARPAC, and New course development.

* Work with the Jenny Smoly Caruthers Biotechnology Building manager on Biochemistry space renovations.

* Maintain and track teaching schedules and rooms for courses.

* Maintain and track faculty committee assignments.

* Coordinate Oversight committee meetings and regular/special faculty meetings including Balloting, Minutes, Rooms.

* Maintain Biochemistry organizational charts.

/Human Resources Management/

* Manage (re)appointments for staff, research faculty, student assistants, etc., including entry into the university's payroll system - Track ePER transactions in CU Data.

* Monitor Discrimination and Harassment training to ensure all new staff and faculty hired into the department have completed the training.

* Liaison for ISSS and foreign scholars.

* Coordinate with Finance Manager to complete PET's (Payroll Expense Transfer).

* Develop SOP to manage MyLeave for monthly staff, research faculty and bi-weekly student employees.


* This position is responsible for directing and coordinating staff to ensure the business needs of the department are met. This includes training, conducting performance evaluations, etc.

* Current staff to be supervised includes: Graduate Program Assistant, Human Resources Manager and Finance Manager. Other staff may be added depending on future hiring.

* *

*/What we can offer:/*

The starting salary range for this position starts in the mid $50,000's to $70,000, commensurate with experience.

/ /

/The University of Colorado offers //excellent benefits//, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the //University of Colorado Boulder//.




*Be proactive. Be collaborative. Be curious. Be Boulder.*

*/What we require:/*

* A bachelor's degree from an accredited institution in management, HR, operations or closely related field.

o OR a bachelor's degree in an unrelated field with a minimum 3 years progressively complex experience in management.

* Demonstrated leadership, problem-solving and decision-making skills, with at least 2 years of experience in supervision and monitoring of staff relations and staff development.

* Demonstrated proficiency with administrative computer software (MS Office, shared drives and cloud storage, PDF workflows, etc).

* Experience with policy analysis.

*/What we'd like you to have:/*

* Experience working in a higher education setting and with the university's relevant information systems or similar systems.

* Understanding of the rules and regulations that drive University. processes.

* Excellent oral and written communication skills.

* Excellent organizational skills and ability to manage multiple priorities.

* Ability to work independently to identify and address problems and issues.

* Demonstrated ability to work with diverse constituencies and competing interests.

/Preferred qualifications may be used to further reduce the pool of applicants to those who are most highly qualified./

**Job:** **Business Services*

**Organization:** **B0001 -- Boulder Campus*

**Title:** *Faculty Affairs and Program Coordinator*

**Location:** *Boulder*

**Requisition ID:** *12011*