Billing Coordinator

Fairfield, CA, USA
Jan 02, 2018
Jan 15, 2018
Contract Type
Full Time
Job Type
Other job types
Billing Coordinator


Fairfield, CA


United States of America

Degree Required

High School

Job Type

Full-Time Regular

Min Experience

2 Years

Position Id


Job Description


Brand Energy Services of CA, Inc. also known as BrandSafway, is currently recruiting for a Billing Coordinator in Fairfield, CA. BrandSafwayhas an established business strategy to maintain and grow market share worldwide in key Industrial and Commercial markets primarily with Fortune 1000 companies.The company serves industrial and commercial construction markets through the following key business units: Industrial Scaffolding, Commercial Scaffolding, Concrete Construction, Insulation, Carpentry, Special Events and Safety Services.The company is searching for Billing to support the West Region which currently consists of 13 operating divisions and is growing revenue through acquisition and organic opportunities.


Utilize labor and rental billing systems to generate invoices and send to customers.Understand ERP systems of certain large customers and assist in the efforts of certain site locations.Work with Brand's Collections team to ensure accurate reconciliations, timely payments and correct cash applications.Ability to audit for compliance at divisions.Identify opportunities to improve the current billing process.

**_Billing Processor_** **_Descriptions:_**

Reporting to the Billing Manager, the Billing Processor will process customer billings for Northwest region, recommend improvements, audit for compliance at division offices and provide support for month end close/job cost review.Success will depend on strong analytical skills, attention to detail, effective communication, strong PC skills, resourcefulness and initiative.

•Works with division representatives to ensure accurate and timely billing, consistent with the requirements of the customer.

•Design billing processes for new customers, understand customer billing objectives and work to integrate into standard Brand Processes.

•Reviews and understands contracts and ensures billing is processed in accordance with the terms of the contract.

•Interact with customers to insure their needs are met.

•Manage custom interface programs between customer payable applications and Brand billing applications.

•Communicate effectively with Payroll & Division managers to ensure billing is complete and accurate.

•Provide analysis and support for Region Billing process, including the understanding and challenging of underlying assumptions.Will learn current process and recommend improvements utilizing data to isolate risks and opportunities of improvements.

•Identify and recommend key strategic change for streamlining and improvement of the Billing process.

•Support monthly close by understanding, analyzing and communicating results.

•Support Region analysis on Billing timeliness and trends. Ad hoc requirements on strategic initiatives, acquisitions, etc.


To perform the job successfully, an individual should demonstrate the following competencies :

**_Entrepreneurship -_** Ability to pioneer change; innovative to build new markets and new customer base; to generate efficiencies that bring value to customer.

**_Problem Solving_** -Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations.

**_Communication_** -Speaks and writes clearly and informatively; Responds well to questions; Demonstrates group presentation skills.Effectively leads by example, communicates with team, ensuring all levels of the team are informed and acting as a single unit.Holds regular status meetings with the project team and effectively communicates relevant project information to management. Delivers engaging, informative, well organized presentations.Resolves and/or escalates issues in a timely fashion.Understands how to communicate difficult/sensitive information tactfully.

**_Leadership Development_** -Trains, develops, and mentors team members, understands leadership and project management qualities and how to recognize those qualities in team members.Understands the importance of group and individual recognition, utilizes appropriately.Gives continuous performance feedback, work to grow each employee through their career.Ensures our team is utilizing both Brand and(when applicable) customer computer systems appropriately.Ensures they have proper knowledge of systems and how they should be used.Seeks and participates in development opportunities above and beyond training required by Brand.

**_Safety and Security_** -Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.

**_Customer Service_** -Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments

**_Interpersonal Skills_** **-** **Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things**

**_Teamwork_** **-** **Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interest; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed**

**_Planning/Organizing_** -Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

**_Education &_** **_Experience_**

Degree in related field is preferred, though not required.

Must have a minimum 2 years direct experience in a finance related position.

**_Travel_** :

May require some occasional travel(max 5%).


+ Superior problem solving ability

+ Outstanding quantitative and analytical aptitude

+ Exceptional analytical, statistical, quantitative, and deduction skills


•Ability to communicate effectively in a multicultural, multinational environment and mobilize cross-functional high performance teams

•Exceptional verbal communication skills

•Excellent written communication skills


Working knowledge in using personal computer and application software including Microsoft Word, Excel, & PowerPoint.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Most work is conducted in an office environment with concentration in using personal computers.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Normal office working environment.

This position description has been designed to indicate the general nature and level of work performed by an employee.It is not designed to contain or be interpreted as a comprehensive inventory of all responsibilities required of employees assigned to this position.

Brand Safeway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or Vietnam or other era veteran status.