Registrar, Classics Department

New Haven, CT, USA
Nov 09, 2018
Dec 09, 2018
Contract Type
Full Time
Job Type
Medical Doctor
## Position Focus:

The successful candidate will be expected to assist the Director of Undergraduate Studies and the Director of Graduate Studies in Classics by obtaining full familiarity with the undergraduate major programs offered by the department of Classics, as well as the PhD programs offered by the department. The candidate will be expected to keep accurate records of all the programs overseen by the DUS and DGS, and to keep track of students' progress within these programs. The candidate will be expected to be familiar with the regular cycle and activities of the academic calendar and be proactive in reminding students (as well as the DUS and DGS) about upcoming deadlines and specific tasks needing to be done. Prepare expenses reports/reimbursements for undergraduate and graduate students.

This position will also provide backup support on occasion for the Chair's Assistant, including but not limited to booking catering and travel arrangements.

## Essential Duties

1. Serves as a principal source of information on administrative, academic, and procedural matters to students, prospective students, faculty, and staff. 2. Processes applications for admissions. Ensures compliance with administrative policies and procedures. 3. Assists students with the completion of forms. Reviews and verifies forms for completeness and accuracy. 4. Establishes and maintains student files, ensuring all personal, financial, and academic records are kept current and accurate. 5. Monitors student records to ensure compliance to academic regulations and program requirements for graduation. Maintains logs and records. Compiles statistical data and information. Summarizes data in reports or analyses. 6. Updates, edits, and writes program publications. Coordinates production and distribution of publications. 7. Coordinates teaching schedules for academic classes. Schedules classroom assignments. Coordinates Senior Essay and Dissertation activities. 8. Monitors financial records and activity. 9. Oversees and instructs support staff. 10. Performs clerical functions incidental to office activities.

## Required Education and Experience

Four years of related work experience, two of them in the same job family at the next lower level, and high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education.

## Required Skill/Ability 1:

Proven ability to work in a team as well as independently. Proven ability to multi-task and handle multiple priorities. Ability to learn new computer systems. Ability to take on additional administrative responsibilities as needed.

## Required Skill/Ability 2:

Excellent organizational skills, and the ability to maintain accurate records. Proficiency in MS Excel. Ability to maintain spreadsheets.

## Required Skill/Ability 3:

Demonstrated administrative support skills. Demonstrated ability with calendaring and scheduling.

## Required Skill/Ability 4:

Demonstrate a positive attitude and approach to work, including excellent interpersonal skills and a commitment to working as a member of a two-person administrative team, in addition to an excellent attendance record.

## Required Skill/Ability 5:

Ability to process reimbursements for departmental expenses.

## Preferred Education, Experience and Skills:

Prior knowledge of Courseleaf, the Teaching Fellows System, and online course systems (such as V2 and Canvas) is strongly desired. Previous registrar experience preferred. Calendar systems experience (Outlook, Google calendars, 25 Live). Experience with Workday. Experience with travel coordination.

## Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. Please visit for additional information on the background check requirements and process.

## Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

## Affirmative Action Statement:

Yale University considers applicants for employment without regard to, and does not discriminate on the basis of, an individual's sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Yale discriminate on the basis of sexual orientation or gender identity or expression. Title IX of the Education Amendments of 1972 protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Questions regarding Title IX may be referred to the University's Title IX Coordinator, at, or to the U.S. Department of Education, Office for Civil Rights, 8th Floor, Five Post Office Square, Boston MA 02109-3921. Telephone: 617.289.0111, Fax: 617.289.0150, TDD: 800.877.8339, or Email:

*Original Posting Date:* 03-Oct-2018

*Supervisory Organization:* Classics - Business Operations

*Posting Position Title:* Registrar, Classics Department

*Bargaining Unit:* L34 - Local 34 (Yale Union Group)

*Time Type:* Part time

*Duration Type:* Regular

*Compensation Grade:* Labor Grade D

*Work Location:* Central Campus

*Worksite Address:* 344 College Street New Haven, CT 06511

*Work Week:* Standard (M-F equal number of hours per day)

*Total # of hours to be worked:* 30

*Drug Screen:* No

*Health Screening:* No

*Note:* Yale University is a tobacco-free campus