Recommendations for an Electronic Records Management System: A Case Study of A Small Business

Abstract

The electronic records project underway at the University of Pittsburgh has promulgated functional requirements for record-keeping systems intended to be applicable to any setting. In fact, many components of these requirements delineate what should be "best practice" for the immediate and long-term design and management of electronic systems of all kinds regardless of their status as producers of records. As such, they indicate clearly the transferability and relevance of archival principles and practice to many facets of information technology applications. The authors have attempted to demonstrate this relevance by applying these functional requirements to the electronic files created by a graphic design company. Additionally, they recommend a balance of software and policy implementations appropriate for rationalizing the company's management of electronic records.