STANDARDIZATION OF RECORDS MANAGEMENT SYSTEM IN LOCAL GOVERNMENT UNITS (PHASE 1: Assessment of the Records Management System of Local Government Units

Abstract

The study, Assessment of the Records Management System (RMS) of Local Government Units in the Local Government of Laguna, aimed at the assessment of RMS that is being practiced by the province on its Phase 1. This will become a basis for the Standardization of the Records Management System in the Local Government Units in Laguna. It dealt with the parameters of RMS as to; (1) IRMS, (2) Record management program, (3) Regulatory Environment (4) Functionality and components of record system, (5) Record management processes and control, (6) ARMA, (7) Filing Methods, (8) Filing Procedures, and (9) Indexing Rules and as being practice currently by the Local Government of Laguna. The Administrative Professionals of the eight (8) Municipal Government or four (4) Districts of the Province of Laguna were the respondents of the study. From the 160 Administrative professionals in the Municipal Government, a result of “Very Satisfactory” the nine (9) RMS parameters was drawn. This can be inferred that the Province of Laguna strongly agreed on the given parameters and is currently practicing RMS across Municipalities. On the other hand, the seven (7) Municipalities has no significant difference on the RMS practices, except one (1) from the eight (8) having a significant difference on its RMS practices in all Municipalities that were assessed. This can be inferred that the Province of Laguna has its implementing RMS that is considered to be adhering to the standard measures. Nevertheless, the municipalities in Laguna have uncommon RMS practices which is needed to be standardized as to international standard and as to practice or implementation. Keywords: RMS; IRMS, ARMA; Administrative Professional; LGU;