Campus paperless conference system - A case study of a national university in central Taiwan

Abstract

Meetings are an activity in everyday workforce to exchange face-to-face ideas and communications. When a meeting is held, it involves certain processes. A large number of supporting documents will be needed to support the meetings. As environmental awareness increases, the aims of this research are to reduce operating schedules and to decrease the amount of paper usage. The purpose is to develop a meeting system used to convene and conduct meetings. Currently, the existing meeting systems are focused on actions during the meeting process, and not on the whole meeting process before a meeting actually convenes. In this paper, we proposed an open source online campus paperless meeting system. The main focus of the proposed system is to provide a paperless meeting service system from the start to the end of a meeting. Experimental results showed that paper usage of the proposed method can be effectively reduced, and the operating time for meetings can also be shortened.