A Guide to Implementing Inclusive and Accessible Virtual Poster Sessions

Abstract

Poster sessions are an integral part of conferences because they facilitate networking opportunities and provide a platform for researchers at every career stage to present and get feedback on their work. In Spring 2020, prompted by the rapid transition of the SABER (Society for the Advancement of Biology Education Research) Summer 2020 meeting to an online format, we designed and implemented a no-cost and accessible, asynchronous, and synchronous virtual poster session.Poster sessions are an integral part of conferences because they facilitate networking opportunities and provide a platform for researchers at every career stage to present and get feedback on their work. In Spring 2020, prompted by the rapid transition of the SABER (Society for the Advancement of Biology Education Research) Summer 2020 meeting to an online format, we designed and implemented a no-cost and accessible, asynchronous, and synchronous virtual poster session. Here, we outlined our goals for hosting an inclusive virtual poster session (VPS), demonstrated how a backward design approach can facilitate effective VPS, and described our rationale for adopting an asynchronous/synchronous model using the Padlet and Zoom platforms. We shared our lessons learned to facilitate a second VPS at the SABER 2021 meeting and to assist future poster session organizers in designing engaging, inclusive, and accessible poster sessions. Virtual poster sessions have great potential to improve collaborations and science communication experiences at scientific conferences and in undergraduate classrooms.