Automation of the approval and control process of documents

Abstract

Traceability systems, including the approval and control of documents, are increasingly assuming a pivotal role in the workflow of information across an organisation. An essential element of any internal control system at the organisational context is related to the approval and control of documents. RFID (Radio Frequency Identification) is a technology that can enable the development of architectures which provide an adequate response to this requirement of internal control. Thus, this paper has as main objective to raise awareness of the importance of these systems in an organisational environment and propose a modular and flexible solution which simultaneously traces, monitors and searches the flow and location of documents in an organisation, using RFID technology. This technology is a tool which simplifies and enhances the identification and traceability of documents which meet the required circuits within an organisation. © 2010 Springer-Verlag.