Development of an effective business intercommunicating system based on the electronic document management introduction for a construction company

Abstract

In context of industry 4.0, where the information component and intercommunicating technologies prevail over the traditional interaction forms, and the business intercommunicating sphere goes into virtual space, enterprises face the need to develop a new business intercommunicating system in order to improve the business intercommunicating system and improve management efficiency in general. The business intercommunicating basic unit is a document. The documents' movement in all cases reflects the management apparatus organizational structure and the responsibilities distribution between its constituent parts. The basic business processes' point automation during the documents' exchange with external contractors becomes insufficient and in modern conditions requires a total transition to the document management in electronic form. The article proposes the measures aimed at modernizing the information flow schemes and the document management system for integrating electronic intercommunicating processes into the construction company management model. The purpose of this article is to propose a method for improving the business intercommunicating system of a construction enterprise based on its business model reengineering and the digital technologies' introduction. Actually, the method will include the structural analysis stages, logical design, construction and verification of the "as-is"model, the requirements' formulation for a digital business intercommunicating system, the business processes' reengineering, the "to-be"models' formation. As a result of the system project's implementation, it was possible to streamline all accounting and settlement processes; reduce losses associated with the documents' movement, effectively organize the employees' work and ensure their high-quality interaction; speed up the process of exchanging information with external contractors; provide the opportunity to receive various analytical data for management decisions.