Design of a customized enterprise resource planning system for a private basic education school

Abstract

Enterprise Resource Planning (ERP) system for a private basic education school focuses on the analyses of the school's resources to aid the administration in developing better economic plans and decisions. The ERP system integrates admission, enrolment, billing, inventory, human resource, and attendance systems through a shared database that supports multiple functions and allows the generation of analytics of resources that can be used by different departments to support them in both strategic and operational plans. The system analyses the interplay of school operations with resource utilization and provides reports to enhance supplies, human resources, finance, and other assets process flow. The business intelligence components of the system enable real-time, interactive access, analysis, and visualization of enrolment trends, employee turnover rate, school supplies reorder point, school services budget allocation, the status of school facilities, breakeven point analysis, aging of unpaid accounts and real-time gate attendance monitoring of students and employees. Developmental research was used in the development of the system using Rapid application development (RAD) in agile project management. The study was piloted in the School of Our Lady of La Salette, Inc., a private basic education school. The overall compliance of the developed system to the International Organization for Standardization (ISO) 25010 Software Quality Standards was a very great extent. The developed Customized ERP system in this study can provide a useful tool for the private basic education institution to support the administrators in effectively managing economic resources.