Principles for the construction and implementation of an integrated electronic document management system

Abstract

Objective . Formulate the general principles for the construction and operation of an integrated electronic document management system, as well as list the possibilities of document management automation. Method . The article is based on methods of working with electronic documents, methods of searching, processing and storing information, methods of automating various office functions. Result . The potential advantages of electronic document management systems are identified, which are the improvement of documentary support for intra-organizational and external communications in order to improve the regulation and coordination of operational activities, mutual agreement and adjustment of management decisions. Conclusion . The widespread use of electronic document management systems will make it possible to distribute their functional content as an information environment for management, control and collective interaction. There are specifics of electronic documents, especially in terms of legal force, validity, storage methods, use of open forms and recording standards for the exchange of electronic documents. At the same time, the legal justification for certifying the authenticity of electronic documents using an electronic digital signature or using a system of contracts between participants in an electronic exchange is of great importance. Electronic documents have a physical and logical structure that do not coincide with previous ideas about a document as a rigid, unchanging structure of information and its carrier.