Evaluating the Practices of Building Maintenance Management in Higher Education Institutions in Kumasi.

Abstract

The importance of buildings in tertiary institutions cannot be underestimated, as they significantly impact the performance of the institution. However, when building amenities are inadequate, it not only diminishes the institution's value but also affects its users and stakeholders. To create an environment that fosters learning, teaching, creativity, and research, it is crucial to maintain institutional structures in good condition. This is because the physical setting plays a significant role in the learning process. A study was conducted to examine the maintenance management structures of tertiary institutions, focusing on traditional maintenance procedures and funding methods in universities. The research gathered data through standardized questionnaires and interviews with maintenance department workers. The data was then analysed using statistical procedures such as mean item score, percentage, and frequency. The study revealed that although institutions have maintenance systems in place, they lack a well-defined organogram outlining the hierarchy and flow of authority. Additionally, the maintenance section employs inexperienced workers. Despite sufficient funding, maintenance projects frequently experience cost overruns and underestimation. To address these issues, the paper suggests constructing a formal organogram to clarify power dynamics within the institution. It also recommends providing adequate training for maintenance staff, particularly for quantity surveyors responsible for generating maintenance budgets