Office Supplies Requisition-Disbursement System Processing on Cloud: Algorithms and Database Design Techniques

Abstract

Digital business organization is an organization that has applied information technology to its operations and benefits from saving costs, saving resources, and making it quick to act and operate the business. However, many organizations lack systems to complement effectively internal management such as in-house office supplies requisition-disbursement system. Past research papers have shown that a wide range of office supplies requisition-disbursement systems have been developed, but almost all of them are developed for one specific agency. Therefore, it brings to the development of this research, which aims 1. To develop a cloud-processed office supplies requisition-disbursement system, 2. To design algorithmic systems and office supplies requisition-disbursement system databases that comply with cloud computing and 3. To evaluate the efficiency of cloud-processed office supplies requisition-disbursement system. As a methodology framework, the authors adopted the System Development Life Cycle (SDLC) development model, which involves problem identification, feasibility research, analysis, design, implementation, and maintenance. As a focus group for this study, the financial and managerial staff provided the required information to the author. The system was created using the PHP programming language and MySQL was utilized to store the database. The results of this research have led to an Office Supplies Requisition-Disbursement processing system on cloud (OSRD) which provide free services for organizations who want to use the online office supplies requisition-disbursement system through cloud computing system and registration via Gmail account with Google API service. Moreover, the researchers have designed algorithmic systems and databases to store data for future applications. In addition, it has tested the performance of the system on real users. Overall, the average of the evaluations was at its highest level in the operation accuracy test with an average of 5.000 and the lowest average was the functional requirement test and usability test with an average of 4.833. However, the OSRD is very beneficial and helps an organization that lacks IT staff to develop its system. This is to increase the potential of the organization sustainably.