Using batchloading to improve access to electronic and microform collections

Abstract

Batchloading bibliographic records into the catalog, as a rapid and cost-effective means of providing access to electronic and microform collections, has become in recent years a significant workflow for many libraries. Thanks to batchloading, previously hidden collections, some costing hundreds of thousands of dollars, are made visible, and library holdings are more accurately reflected by the online catalog. Subject specialists report significant increases in the use of electronic resources and microforms within days (and sometimes only hours) of loading record sets into the online catalog. Managing batchloading projects requires collaboration across many library units, including collection development, acquisitions, cataloging, systems, and public services. The authors believe that their experiences will be instructive to other libraries and that Penn State's processes will assist them in making their own batchloading policies and procedures more efficient.